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How to Create PDF with Bookmarks using Microsoft Word Step 1: Open the Word document you need to convert to PDF. Step 2: If you need to add bookmarks to the document before conversion, select the text or image in the document you want to bookmark and then click on 'Insert > Bookmark'. The problems is that both of the editors are too expensive to afford and I am not sure the trial version can do that work well. Also, there is another way you may have a try is to convert PDF to word using third party pdf to word mac, which is designed for mac users to help them save PDF as Word and then editing.
Every app that can print to a PS printer can have its output converted to PDF on all computer platforms. In OS X, this functionality is build into the print dialog, installing Acrobat provides another engine for the conversion (also available via the print dialogue). But printing does just hand over what will appear on each page to the printing subsystem, it does not hand over any metadata about the document structure. Therefore, creating a PDF with such metadata requires the application to cooperate in providing the data. OpenOffice and Neooffice use their own PDF engine and don't use the printing system for it. As such they can incorporate these metadata. On Windows, Adobe wrote a plugin for Word (and PP) that has access to the metadata and thus can create a PDF containing them.
For the Mac version of Word, Adobe did not bother to write that plugin (because PDF creation itself is already easy) or MS did not make it easy/feasible to add plugins. It's not fully correct that Word need to speak directly with Distiller or vice versa. The tags Distiller needs to build the document structure, can be put into the Postscript file for Distiller to process. All old FrameMaker users know how this is done, as FrameMaker had this feature since the beginning of the pdf-format (more or less). At least it had the feature much earlier than Adobe build the plugin for Word on Windows (which btw actually exports the document to Postscript, and lets Distiller process this).
A stands for Article? Please explain a bit more on how Word does this, as I cannot find it in the original post. Apart form that, I was replying to fracai.
And both fracai and hamarkus seem to indicate that no structure is transferred through the 'Print to PDF' function. In my understanding no structure also implies: no clickable links, except maybe for those links that the PDF reader can discover while displaying (like human readable internet links). So: does Word on the Mac indeed create clickable table of contents, clickable indexes, clickable references to other pages, et cetera? If so, then maybe Word has a similar preference as OpenOffice.org's 'Export bookmarks as named destinations' which I described below. As a side note: printing to PDF uses 'Mac OS X 10.5.6 Quartz PDFContext'. The word 'Context' might suggest it gets more info than just the printout itself - just like I experienced in Safari, and like you might have experienced in Word? Given my experience with File, Print, PDF in Safari (see reply above): Pages might in fact also be able to create clickable references such as table of contents, indexes, external URLs, et cetera when clicking them on the PDF pages themselves.?
If such references are indeed clickable within the PDF pages themselves, then maybe you're only missing the table of contents like the one that often is shown in Preview's sidebar? (In Preview, one can switch between page thumbnails and the table of contents, but the availability of the latter depends on structure of the PDF document.) If so, then maybe 'Export bookmarks as named destinations' (as it is named in the Export to PDF options in OpenOffice.org) is not implemented, or somehow needs to be enabled? When disabling that option in OpenOffice.org, one still gets clickable references, but Preview's sidebar no longer shows a list. (Hmmm, hoping I made myself clear.). Long time listener, first time caller.
MS Office 2007 (note: for Windows) has a plugin to save as PDF or XPS. It is freely downloadable from office.microsoft.com. Unfortunately, it requires you to install it before installing Service Pack 1, or it will 'phail'. I use 2007 in a Boot Camped, Parallelsed Windows because I was thoroughly unimpressed with 2008 for Mac. In this plugin there are many options, including the ability to add full bookmarking in the PDF, and I am pleased with it and recommend it (recall above to install before SP1). The only drawback is that NUMBERED headings aren't faithfully recreated with their numbers (they show up as just the heading text). In contrast, my favourite tool for creating PDFs, Acrobat Distiller, does add the full numbering, but costs like $500 which is:(.
This is kind of a Windows tip, however.:shiftyeyes:. The only downside of using OpenOffice/NeoOffice is that the formatting often gets changed/mangled when opening documents created in MS Office. Heck, I even have that problem opening documents in MS Office on another computer which is set to a different default printer. If I didn't have to exchange Office documents with others, I'd ditch MS Office completely, but that's another rant for another time.:-/ Anyway, my solution to this problem was to buy PDFClerk Pro, which can automatically add bookmarks to any PDF created from any app. There's a bit of a learning curve, but it is quite a powerful app once you get the hang of it. Richard Drdul Vancouver, BC.
The clickable elements in PDFs from Safari are new to me, apparently the PDF engine behind the 'Save as PDF' option is able to ingest some metadata (I would guess this is a rather recent functionality, ie, Leopard or Tiger). But, I think it still pretty obvious that the application from which the PDF is saved has to provide the metadata and I also think that Apple is using private APIs here. In other words, only Apple might know how to embed these metadata and thus only its applications are able to use it.